19 Sales Productivity Tools To Maximize Your Team's Potential

You don’t have a productivity problem.
‍
You have a too-many-tools-doing-too-little problem.

Sales teams waste hours on admin, chasing follow-ups, switching tabs, and then wonder why they’re not hitting quota.

This guide fixes that.

I’ve listed 19 sales productivity tools that actually help you:

• Automate the busywork
  
  
• Follow up faster
  
  
• Close deals without working 12-hour days

If you're serious about getting more done with less, start here.

Let’s get to it.

What Is a Sales Productivity Tool?

Sales Productivity tool is a tool that helps you do specific sales tasks faster, like sending follow-ups, booking meetings, or updating your CRM, without doing it all manually.

For example:

• Calendly lets prospects book time without back-and-forth emails.
  
  
• Agent Frank by Salesforge writes and sends follow-ups for you.
  
  
• ZoomInfo gives you verified contact data instantly.
  
  

These tools don’t just save time—they remove friction from everyday sales work.

Now, let’s look at the top tools that actually help you get more done.

But before that, let’s check out the criteria you must look for in a Sales Productivity Tool. 

What to Look For in a Sales Productivity Tool

Before you pick a tool, here’s exactly what to check:

• Is it easy to use?
  ‍
  If your team needs a week of training, no one’s going to use it.
  
  
• Does it fit into your current stack?
  ‍
  It should sync with your CRM, email, and other tools, not create more work.
  
  
• Can it automate repetitive tasks?
  ‍
  Think follow-ups, lead updates, and data entry. If it still needs your hands, skip it.
  
  
• Does it give you useful insights?
  ‍
  Look for tools that track activity, show what’s working, and help you make better decisions.
  
  
• Will it scale as your team grows?
  ‍
  What works for 3 reps should also work when you have 30.
  
  

👉 One last thing:

If you’re juggling 10 different tools, it’s not productive—it’s chaos.

Consolidated platforms (like Salesforge) cut out all the extra steps, so your workflow flows.

Now let’s look at the tools that check these boxes.

19 Sales Productivity Tools To Maximize Your Team Potential (2025 List)

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Sales Productivity Tools Comparison (2025)

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1. Salesforge – All-in-One Sales Productivity Ecosystem

✅ Best for: Replacing 30+ tools with one platform built for cold outreach at scale

Salesforge is a complete system for cold outreach. 

You can find leads, set up and warm your email infrastructure, write personalized emails, manage replies, and book meetings—all from one dashboard. 

No need to stitch together multiple tools or worry about deliverability issues. 

It even includes Agent Frank, an AI SDR who can run the entire outreach process for you.

Key Tools Inside Salesforge

Here’s what’s packed into the platform:

• Infraforge: Lets you create private, high-deliverability email infrastructure with custom domains, IPs, and automated DNS setup.

• Mailforge: A beginner-friendly shared infrastructure that’s ready to go if you don’t want to manage your own setup.

• Warmforge: Warms up your domains and mailboxes automatically to keep your emails out of spam folders.

• Leadsforge: An AI lead engine. Just describe your ICP in plain English, and it returns a clean, enriched list—ready to go.

• Agent Frank: A fully autonomous AI sales rep that does the prospecting, writes emails, follows up, and books meetings—all on autopilot.

What Features does Salesforge offer?

• AI-written emails: Write unique, multi-language emails in seconds with personalization baked in.
  
  
• Smart deliverability setup: SPF, DKIM, DMARC, IP rotation, and inbox warmup handled for you.
  
  
• Lead validation: All contacts are verified before sending to protect your sender reputation.
  
  
• Sequence management: Create, manage, and optimize cold email sequences from one view.
  
  
• Reply management: Use Primebox™ to handle replies, forward messages, and book meetings.
  
  
• Human + AI workflows: Blend your real SDRs with AI Agents to cover more accounts without hiring.
  
  

Pros

• Built by experienced sales leaders—everything is optimized for outbound.
  
  
• You don’t need to buy 5–10 different tools anymore.
  
  
• Great if you want to scale fast while keeping overhead low.
  
  
• Solid support and an active community to help you grow.
  
  

Cons

• It’s a full system, so it might feel like too much if you only need one simple function.
  
  
• AI SDR (Agent Frank) is a higher investment, but it easily replaces 3–4 team members or external tools.
  
  

Pricing

💡 You can start with just humans or blend in AI, depending on your needs.

• Pro Plan – $48/month
  ‍
  Great for solo users or early-stage outbound.
  ‍
  Includes: 1,000 contacts in sequence, 5,000 emails/month, validation & warmup.
  
  
• Growth Plan – $96/month
  ‍
  Built for sales teams or agencies running serious volume.
  ‍
  Includes: 10,000 contacts, 50,000 emails/month, unlimited users, A/B testing, and more.
  
  
• Agent Frank Plan – $499/month
  ‍
  Fully automates your outreach. Frank will find leads, write emails, and book meetings for you.
  ‍
  Comes with a dedicated account manager, Slack channel, and best-practice setup.
  
  

✅ Free trial available. No contracts. You can upgrade, downgrade, or pause anytime.

Who Should Use Salesforge?

• Solo founders who want leads without hiring.
  
  
• SDR teams who want to run lean, fast outreach at scale.
  
  
• Agencies are looking to manage multiple clients in one system.
  
  
• Anyone tired of duct-taping tools and wants one clean, powerful platform to do it all.
  ‍
  
  ‍

2. Salesforce Sales Cloud – CRM & Forecasting Powerhouse

✅ Best for: Keeping your sales process structured and tracking revenue confidently

Salesforce Sales Cloud is one of the most well-known CRMs—and for good reason. 

It helps you manage your entire sales pipeline from start to finish. 

You can track leads, manage deals, assign tasks, automate follow-ups, and build custom dashboards to see what’s working.

If your sales team juggles multiple leads or deals at once, this gives you one clean place to manage them all.

What does Salesforce help you do?

• Log and track all lead and contact activity
  
  
• Manage deal stages and sales opportunities
  
  
• Set automated workflows for follow-ups or lead handoffs
  
  
• Create custom dashboards and reports
  
  
• Forecast revenue based on deal progress
  
  
• Integrate with tools like Gmail, Slack, LinkedIn, and more
  
  

It’s powerful and customizable—but takes some setup. Once everything’s running, it saves hours of guesswork and scattered spreadsheets.

 Pros

• Extremely flexible—you can customize it around your sales process
  
  
• Real-time dashboards for pipeline visibility
  
  
• Strong automation and task management
  
  
• Works well with other tools in your stack
  
  

Cons

• Steep learning curve if you’re new to CRMs
  
  
• Setup and customization can take time

• May feel too “heavy” for small teams with simpler needs
  
  

Salesforce handles everything after a lead enters your system—but it’s not built for cold outreach. 

That’s why many teams use Salesforge alongside it.

Salesforge takes care of lead generation, email outreach, domain warmup, and inbox management. 

Once leads reply or engage, you can push them directly into Salesforce and keep everything clean and trackable, without switching tabs or doing manual updates.

It’s a solid one-two punch:

Salesforge for prospecting, Salesforce for managing the pipeline.

Pricing

• Starter Suite – $25/user/month
  ‍
  Includes CRM with basic sales, service, and marketing tools
  
  
• Pro Suite – $100/user/month
  ‍
  Adds more customization, quoting, and forecasting
  
  
• Enterprise Plan – $165/user/month
  ‍
  Advanced pipeline management, APIs, and conversation insights
  
  

Who Should Use It

• Sales teams with multiple reps and active pipelines
  
  
• Companies that need structure, forecasting, and team accountability
  
  
• Anyone already using an outreach platform like Salesforge and wants a reliable CRM to plug into

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 3. HubSpot Sales Hub – Automation for Small-Mid Teams

✅ Best for: Startups, solo founders, and small sales teams that want to get organized fast

HubSpot Sales Hub is a great entry-level CRM. It’s simple and clean, and comes with everything you need to start managing leads, sending emails, and tracking deals — all in one place.

You get email tracking, task reminders, pipeline views, AI-generated suggestions, and even sales forecasting. And the best part? You can start for free.

 What does Hubspot Sales Hub help you do?

• Track contacts and deals in a visual pipeline
  
  
• Set automated follow-ups and task reminders
  
  
• Use AI to get email suggestions and activity insights
  
  
• Send emails directly from Gmail or Outlook
  
  
• Build reports to see how your pipeline is moving

It’s built for simplicity, which makes it a good fit if you’re just getting into sales tools and don’t want a complex setup.

Pros

• Super easy to learn and use
  
  
• Free plan with no strings attached
  
  
• Automates follow-ups and basic workflows
  
  
• Integrates with tools like Slack, Gmail, and more
  
  

Cons

• Features are limited on lower-tier plans
  
  
• Gets pricey as your team or needs grow
  
  
• Not ideal for deep customization or complex sales flows
  
  

If you’re doing more advanced cold outreach—like lead sourcing, domain warmup, or managing high-volume sequences—you’ll probably want to pair HubSpot with something more focused on outbound, like Salesforge. 

HubSpot handles the CRM part well, but it doesn’t replace a dedicated prospecting tool.

Pricing

• Free Plan – Basic CRM, email tracking, deal pipeline
  
  
• Starter – $15/user/month
  
  
• Professional – $90/user/month
  
  
• Enterprise – $150/user/month
  
  

Advanced workflows, playbooks, and predictive scoring come in at higher tiers.

Who Should Use It

• Small sales teams that need a simple, all-in-one CRM
  
  
• Startups looking to automate basic outreach and tracking
  
  
• Founders or freelancers who want to get organized without spending much upfront

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4. Outreach.io – Multi-Channel Outreach for Big Sales Teams

✅ Best for: Larger sales teams running structured, high-volume outbound across email, calls, and LinkedIn

Outreach.io is built for teams that want to run tight, repeatable outbound processes—across multiple channels.

 If your SDRs are juggling email, phone calls, and LinkedIn touches, this helps you automate the flow and make sure no lead gets missed.

It’s not a simple plug-and-play tool. But if you’ve got processes in place and a team that needs structure, Outreach gives you full control over every step.

What does Outreach.io Help You Do?

• Create step-by-step sales sequences (email, call, LinkedIn)
  
  
• Track pipeline performance and rep activity
  
  
• Automate reminders, tasks, and follow-ups
  
  
• Integrate deeply with Salesforce and HubSpot
  
  
• Pull analytics to see what messaging and reps are working best
  
  

Pros

• Excellent for multi-channel outreach at scale
  
  
• Built-in structure keeps reps consistent
  
  
• Strong reporting for sales managers
  
  
• Works well with Salesforce CRM setups
  
  

 Cons

• It can feel overwhelming if you’re just getting started
  
  
• Setup takes time and often requires training
  
  
• Support isn’t always quick or responsive
  
  
• Pricing is not transparent (and often higher than alternatives)
  
  

Pricing

❌ Not listed publicly. You’ll need to request a demo.

Just a heads-up: many users report that Outreach is priced on the higher end, especially compared to tools like Salesforge or Apollo.

Who Should Use It

• Enterprise sales teams with defined outreach processes
  
  
• Managers who need visibility across multiple reps and touchpoints
  
  
• Companies doing coordinated outreach across multiple channels

Outreach.io is a solid pick for teams that have clearly defined sales processes and want to scale them across multiple touchpoints. 

But if your team is small, early-stage, or just starting to build repeatable workflows, it is a lot to take on, both in complexity and cost.

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5. Gong – Conversation Intelligence for Sales Teams

✅ Best for: Recording, analyzing, and learning from sales calls to improve performance and close more deals

Gong is more than just a call recorder. It listens to your sales calls, transcribes them, pulls out key insights, and shows you what’s working (or not) in your conversations.

Instead of guessing what went wrong in a deal—or missing out on what was actually said—Gong gives you the full picture.

What does Gong help You Do?

• Record, transcribe, and analyze sales calls
  
  
• Identify key topics, questions, and objections
  
  
• Review calls to coach reps or self-improve
  
  
• Track deal health and pipeline conversations
  
  
• Use AI to summarize meetings and auto-generate follow-ups
  
  

Pros

• Great for sales coaching and onboarding
  
  
• Clear summaries and speaker-level breakdowns
  
  
• Powerful search filters (find any moment fast)
  
  
• Integrates well with CRMs like Salesforce
  
  

Cons

• Call uploads can be delayed after meetings
  
  
• It can feel overwhelming if you only need a basic recording
  
  
• Pricing isn’t listed publicly
  
  
• Some users report that the UI can get cluttered
  
  

Pricing

❌ Not listed publicly
‍
Gong charges per user + a platform fee. You'll need to request a custom quote based on your team size.

Who Should Use It

• Sales managers who want data-driven coaching
  
  
• Growing teams that want to shorten ramp-up time
  
  
• Reps who want to revisit calls and sharpen messaging
  
  
• Revenue leaders focused on pipeline accuracy and insights
  
  

If your team is already having dozens of sales conversations a week, Gong can help you squeeze more value from each one. 

Whether it's improving messaging, spotting risks in deals, or simply helping reps improve faster, Gong turns raw conversations into insights you can act on.

That said, if you're early-stage or not doing many live calls yet, it may feel like overkill. ‘

But once you're ready to level up coaching and conversion rates, it's a strong tool to consider.

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6. ZoomInfo – Best for Big Teams with Bigger Budgets

✅ Best for: Large sales teams that need access to huge contact databases, intent data, and advanced targeting

ZoomInfo is built for scale. If your team needs accurate data on millions of companies and contacts—and wants to know which ones are actively looking for your product—this is the tool.

It goes way beyond email lists. ZoomInfo shows you who’s hiring, what tech they use, who's raising funds, and even which companies are researching keywords related to your solution.

What does ZoomInfo help you do?

• Access a massive, verified B2B contact database
  
  
• Use buyer intent signals to prioritize leads
  
  
• Filter by tech stack, industry, revenue, and more
  
  
• Enrich CRM records automatically
  
  
• Sync data to Salesforce, HubSpot, Outreach, and others
  
  

Pros

• One of the largest B2B databases available
  
  
• Buyer intent data helps target hot leads
  
  
• Strong integrations with most CRMs and sales tools
  
  
• Great for high-volume prospecting
  
  

Cons

• Pricing starts high (often $250+/month)
  
  
• Requires annual contracts with 60-day cancellation windows
  
  
• Support can be aggressive during renewal
  
  
• Not ideal for smaller teams or early-stage startups
  
  

Pricing

❌ Not publicly listed

 Expect to pay around $250/month (or more), billed annually. Contracts are strict—make sure to read the fine print before signing.

Who Should Use It

• Enterprise SDR teams that need high-volume targeting
  
  
• Sales ops teams that want automated enrichment
  
  
• Companies with dedicated budgets and large sales motions
  
  
• Teams looking to pair intent data with outbound outreach
  
  

ZoomInfo gives you raw firepower when it comes to data. 

If you're running large-scale outbound and want laser-focused targeting, it's one of the best. But it’s not a light tool. 

The learning curve is real, and the price tag is steep.

For small teams, it might feel bloated or too expensive. 

But if your sales engine is already running at scale, ZoomInfo can add serious fuel.

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7. Apollo.io – LinkedIn Sales Navigator Alternative with Email + Dialer

✅ Best for: Sales teams that want verified contact info and built-in outreach tools

If you've hit a wall with LinkedIn Sales Navigator—you’re viewing leads but not actually contacting them—Apollo.io might be the fix.

Apollo gives you verified emails, phone numbers, and the tools to actually reach out. No more copying profiles, guessing email formats, or switching tabs between platforms.

 What does Apollo.io help you do?

• Find contacts and companies using filters (location, job title, funding, etc.)

• Get verified email addresses and direct phone numbers
  
  
• Send cold emails with sequences and automation
  
  
• Make calls using a built-in dialer
  
  
• Sync data with CRMs like Salesforce and HubSpot
  
  
• Enrich lead data with job info, company size, tech stack, and more
  
  

Pros

• One of the most affordable tools with outreach + data combined
  
  
• Built-in dialer for calling leads from the same place
  
  
• Easy-to-use interface for new reps
  
  
• Offers a free plan to test it out
  
  

Cons

• Data quality can be hit or miss — expect a few bounced emails
  
  
• Some features (like A/B testing or advanced reporting) only unlock in higher plans
  
  
• Can feel buggy or slow, especially during bulk tasks
  
  
• Lacks deep personalization or advanced AI writing
  
  

Pricing

• Free Plan – $0/month
  ‍
  Includes limited credits, very basic features
  
  
• Basic Plan – $49/month (billed annually)
  ‍
  Includes 12,000 exports/year, CRM sync
  
  
• Professional Plan – $79/month
  ‍
  Unlocks unlimited email sequences and better automation
  
  
• Organization Plan – $119/user/month (billed annually, min. 3 users)
  ‍
  Adds advanced analytics, team features, and dialer
  
  

Who Should Use It

• SDRs and BDRs looking for an affordable alternative to Sales Navigator
  
  
• Startups and small teams wanting contact data + outreach in one place
  
  
• Agencies that run outbound campaigns for multiple clients
  
  

Apollo.io is a solid pick if you want to move beyond just finding leads and start actually contacting them. It’s not perfect, but it gives you a lot for the price.

And if your current outreach setup feels scattered or slow, Apollo helps bring it all into one place without breaking the budget.

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8. Mixmax – Gmail Productivity on Steroids

✅ Best for: Gmail users who want to scale outreach without switching tools

If most of your outreach happens inside Gmail, Mixmax can save you a ton of time. 

It lets you send cold emails, track opens, book meetings, and automate follow-ups — all without ever leaving your inbox.

It’s especially helpful for SDRs, founders, and small teams who don’t want the complexity of bigger tools but still need serious automation.

What does Mixmax help you do?

• Track every open, click, and reply in real time
  
  
• Build email sequences and automate follow-ups
  
  
• Insert one-click calendar booking links into emails
  
  
• A/B test subject lines and message copy
  
  
• Use AI to optimize timing and write faster
  
  
• Sync with CRMs like Salesforce and HubSpot
  
  

Pros

• Sits directly inside Gmail — no new interface to learn
  
  
• Great automation for follow-ups and meeting scheduling
  
  
• Easy to use and quick to set up
  
  
• Offers a free plan and solid value for smaller teams

 Cons

• CRM sync isn’t perfect, especially in lower tiers
  
  
• AI features only come with higher-priced plans
  
  
• Reporting is limited unless you upgrade
  
  
• Not ideal for multi-channel outreach (email-only)
  
  

Pricing

• Free Plan – $0/month
  ‍
  Includes tracking, basic scheduling, and templates
  
  
• SMB Plan – $29/user/month
  ‍
  Adds sequences, shared calendars, and better templates
  
  
• Growth Plan – $49/user/month
  ‍
  Includes AI writing tools, A/B testing, and analytics
  
  
• Growth + CRM Plan – $69/user/month
  ‍
  Adds Salesforce and HubSpot integration
  ‍
  ✅ Free 14-day trial available — no credit card required
  
  

Who Should Use It?

• Gmail-first SDRs and founders
  
  
• Small teams that care more about speed than complexity
  
  
• Anyone booking a lot of meetings through cold outreach
  
  

Mixmax is a lightweight but powerful outreach tool for Gmail users. 

It won’t replace your whole sales stack, but it’ll seriously boost your email productivity.

For teams who just need faster follow-ups, clean scheduling, and better visibility, it’s a great pick without the bloat.

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9. Lavender – AI Email Writing Assistant

✅ Best for: Writing cold emails that sound more human and get more replies

Lavender isn’t built to send emails. It’s built to make your emails better.

If you already have a system to send cold emails but feel like your writing isn’t landing, Lavender plugs into your inbox and gives you real-time coaching — so you can write faster, clearer, and more personalized messages without overthinking every line.

 What does Lavender.ai Help You do?

• Get live writing feedback inside Gmail or Outlook
  
  
• Improve tone, structure, and clarity on the fly
  
  
• Rewrite weak lines or make your emails more personal
  
  
• Sounds less robotic, more natural
  
  
• Pair with tools like Apollo, Mailshake, or Instantly
  
  

Pros

• Works inside your email inbox — no switching tabs
  
  
• Helps you write faster with smart suggestions
  
  
• Easy to use, even for beginners
  
  
• Great for solo founders or SDRs improving replies
  
  

Cons

• Doesn’t send emails or manage sequences
  
  
• No analytics or automation
  
  
• Some users report minor bugs and slow support
  
  
• It can feel expensive if you don’t write many emails
  
  

Pricing

• Free Plan – Analyze 5 emails/month
  
  
• Starter Plan – $29/month
  ‍
  Unlimited email feedback + AI writing tools
  
  
• Pro Plan – $49/month
  ‍
  Adds integrations and priority support
  
  
• Team Plan – $99/user/month
  ‍
  Includes coaching dashboards and team insights
  
  

Who Should Use It

• SDRs who want more replies
  
  
• Solo reps or founders who do their own outreach
  
  
• Anyone tired of guessing if their emails sound right
  
  

Lavender doesn’t replace your outreach tool. It makes your messages sharper before you hit send.

If your emails aren’t converting and you don’t want to hire a copywriter, this is a smart sidekick to have in your stack.

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10. Calendly – Easy Scheduling for Busy Reps

✅ Best for: Booking meetings without the back-and-forth emails

Calendly is one of those tools that just makes life easier. Instead of emailing someone five times to find a meeting time, you just send them a link — they pick a slot, and it’s done.

If you're in sales, recruiting, or running demos, this saves you a ton of time every week.

What does Calendly help you do?

• Share your calendar with leads, candidates, or clients
  
  
• Let them pick a time that works (no back-and-forth)
  
  
• Avoid double bookings with built-in calendar sync
  
  
• Auto-send reminders and follow-ups
  
  
• Works well with Zoom, Google Meet, Outlook, and more
  
  

Pros

• Clean, easy-to-use interface
  
  
• Great for teams in different time zones
  
  
• Works with Google, Outlook, and other major calendars
  
  
• Supports round-robin and group meetings
  
  
• Free plan available with essentials
  
  

❌ Cons

• Settings can be tricky for first-timers
  
  
• Advanced features are locked behind higher plans
  
  
• Occasional sync or integration issues
  
  
• If you miss calendar disconnections, it could break your link silently
  
  

Pricing

• Free Plan – $0/month
  ‍
  1 calendar, 1 event type, video call integration
  
  
• Standard Plan – $10/user/month
  ‍
  Unlimited events, calendar sync, Zapier, Stripe, PayPal
  
  
• Teams Plan – $16/user/month
  ‍
  Round robin, lead routing, HubSpot + Marketo integrations
  
  
• Enterprise Plan – Starts at $15,000/year
  ‍
  Salesforce routing, SSO, audit logs, and advanced security
  
  

Who Should Use It

• SDRs and AEs booking sales calls
  
  
• Recruiters managing high-volume interviews
  
  
• Small teams needing easy, branded scheduling
  
  
• Founders offering demos or consults
  
  

Calendly isn’t just a calendar tool. It’s a time-saver that helps you stay organized, book more meetings, and reduce friction in your sales workflow.

If you’re doing any kind of outbound, having a Calendly link ready is just a no-brainer.

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11. DocuSign – Contracts Done Right

✅ Best for: Sending and collecting legally binding e-signatures at scale

DocuSign is the go-to tool when you need to get a contract signed — whether you’re closing deals, onboarding vendors, or collecting NDAs.

It takes away the hassle of printing, scanning, or chasing signatures. 

You upload a document, add signature fields, send it off, and get notified when it’s signed. That’s it.

What does Docusign help you do?

• Send contracts, proposals, NDAs, or any documents for signature
  
  
• Add fields for initials, checkboxes, dates, and more
  
  
• Track who signed, when, and from where
  
  
• Create reusable templates for common docs
  
  
• Get real-time updates and audit trails
  
  

Pros

• Trusted and legally compliant in most countries
  
  
• Easy for recipients to use (even if they don’t have an account)
  
  
• Works well with Salesforce, Google Drive, and 900+ apps
  
  
• Powerful for teams handling a lot of paperwork
  
  
• Secure and encrypted
  
  

Cons

• The admin dashboard is clunky and outdated
  
  
• The mobile app is limited in functionality
  
  
• Customer support is slow and frustrating for smaller users
  
  
• It can get expensive for small businesses
  
  
• Hard to cancel or downgrade plans
  
  

Pricing (Billed Annually)

• Personal Plan – $10/month
  ‍
  Send up to 5 envelopes/month. Great for solopreneurs.
  
  
• Standard Plan – $25/user/month
  ‍
  100 envelopes/year, shared templates, comments
  
  
• Business Pro – $40/user/month
  ‍
  Bulk sending, payment collection, and attachments
  
  
• Enhanced Plans – Custom pricing
  ‍
  Unlimited sends, Salesforce automation, SSO, compliance controls
  
  

Who Should Use It

• Sales teams closing contracts remotely
  
  
• Legal or ops teams managing vendor agreements
  
  
• Agencies needing repeatable, trackable document workflows
  
  
• Anyone who wants to eliminate printing and scanning forever
  
  

DocuSign has become the industry standard for e-signatures — and for good reason. 

It’s fast, reliable, and works globally.

But if you’re a small team, just watch out for hidden costs and strict renewal terms. 

It’s powerful, but not the most forgiving tool if you only use it occasionally.

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12. UserGems – Trigger-Based Prospecting (Job Change Alerts)

✅ Best for: Re-engaging past champions who’ve moved to new companies

UserGems helps your sales team strike when the iron is hot — like when your happy customer changes jobs and joins a new company that’s not yet using your product.

It does one thing really well: track job changes and surface leads who already know your product. 

These are warm, high-converting leads who are far easier to sell to — because they’ve already been through the value story before.

What UserGems help you do?

• Spot past customers who joined new companies
  
  
• Automatically push those leads into Salesforce
  
  
• Get alerts on promotions and new hires at key accounts
  
  
• Discover warm prospects who’ve used your product before
  
  
• Help reps multi-thread deals with new stakeholders
  
  

Pros

• High-quality, intent-rich leads from day one
  
  
• Integrates directly with Salesforce and CRMs
  
  
• Makes outbound feel more like warm outreach
  
  
• Great for multi-threading and upselling
  
  
• Saves time spent manually tracking contacts
  
  

Cons

• No web portal — all workflows are tied to Salesforce
  
  
• Lead volumes can be high (requires BDR bandwidth)
  
  
• Updates come monthly, not in real-time
  
  
• No pricing transparency on their website
  
  

Pricing

UserGems doesn’t list pricing publicly. 

Most teams report it’s not cheap, but delivers high ROI — especially when you factor in pipeline quality. 

You’ll need to contact their team for a custom quote.

Who Should Use It

• Mid-size and enterprise sales teams with longer deal cycles
  
  
• Companies with lots of customer champions or power users
  
  
• Teams already using Salesforce and running outbound sales motions
  
  

If you're tired of cold outreach that goes nowhere, UserGems is a no-brainer. 

It shows you who already trusts your product and gives you a clear reason to reach out, right when they start a new role.

It’s not about buying a list — it’s about buying timing. 

And that’s what makes it so powerful.

‍

13. Seismic – Sales Content Enablement & Playbooks

✅ Best for: Scaling sales with consistent content, training, and buyer engagement

Seismic is a go-to platform for teams who want one clean place to organize all their sales content, training materials, playbooks, and customer-facing collateral.

Instead of digging through folders or asking “Where’s the latest deck?”, everything sits in Seismic—approved, version-controlled, and ready to share.

What Seismic Helps You Do?

• Manage content, training, and enablement in one workspace
  
  
• Personalize decks, PDFs, and documents at scale
  
  
• Track who’s using what content, and what’s working
  
  
• Share “LiveDocs” that auto-updates with CRM data
  
  
• Build deal rooms and microsites for buyer engagement
  
  
• Connect content to outcomes with analytics
  
  

Pros

• Everything’s centralized and searchable (no more content chaos)
  
  
• Built-in learning + onboarding modules for sales teams
  
  
• Strong Salesforce integration with usage insights
  
  
• Customer-facing tools like personalized landing pages
  
  
• Great for large enablement and marketing teams
  
  

Cons

• It can be complex to implement if you don’t plan rollouts well
  
  
• Pricing isn’t public, and long-term contracts are common
  
  
• Some users find the search UI clunky with too much noise
  
  
• Features like Planner aren’t flexible for non-Seismic projects
  
  
• Uploading and tagging content takes a bit of training
  
  

Pricing

Seismic doesn’t list pricing publicly. You’ll need to contact their team for a quote.

Most mid-size to enterprise teams report that it’s a premium tool, but worth it if content and enablement are at the heart of your sales process.

Who Should Use It

• Mid to large B2B companies with multiple sales teams
  
  
• Revenue enablement and marketing leaders
  
  
• Companies investing in consistent sales content and coaching
  
  
• Teams are tired of fragmented playbooks, folders, and decks

Seismic isn’t a basic CMS. It’s a full-blown enablement engine built for scale.

If your sales reps are wasting time hunting for content or using outdated material, Seismic fixes that.

You get control, visibility, and efficiency — all in one place.

But it’s not for every team. Smaller orgs might find it too much.

If your content and training needs are growing fast, though, Seismic can keep everything aligned and measurable.

‍

14. Showpad – Content + Coaching for Sales Enablement

✅ Best for: Centralizing sales assets, enabling reps, and tracking buyer engagement

If your team is juggling pitch decks, PDFs, and training docs across too many tools, Showpad helps bring it all under one roof. 

You can take it as a content hub that’s purpose-built for sales teams — plus, it lets you track what’s being used and what’s actually working.

What does Showpad help you do?

• Organize marketing & sales content in one place
  
  
• Share pitch decks, videos, or product sheets in branded buyer portals
  
  
• Track open rates, clicks, and buyer engagement
  
  
• Collaborate with buyers via Shared Spaces
  
  
• Integrate with Salesforce, Outlook, and more
  
  
• Access everything from mobile or offline
  
  

Pros

• Super intuitive UI — easy for reps and marketers
  
  
• Real-time insights on content engagement
  
  
• Strong integrations with CRM and email
  
  
• Shared Spaces for seamless buyer collaboration
  
  
• Works well even in low-connectivity or mobile environments
  
  

Cons

• The analytics and admin dashboard could be more intuitive
  
  
• Some file types (like layered PDFs) don’t render well
  
  
• Advanced features (like personalized pages) take time to set up
  
  
• Link sharing can lead to accidental access if not restricted
  
  
• Costs may stack up depending on team size and features
  
  

Pricing

Showpad doesn’t list pricing publicly. You’ll need to request a quote.
‍
Plans are typically split across tiers:

• Essential: Basic content sharing & usage tracking
  
  
• Plus: Branded buyer experiences, Office/Google integration
  
  
• Ultimate: Full CRM/marketing automation sync, unlimited storage
  
  

Most mid-sized and enterprise teams say it’s a premium tool, but justifiable if sales enablement is a key focus.

Who Should Use It

• Sales teams need a single source of truth for content
  
  
• Enablement leads looking to track content effectiveness
  
  
• Organizations are tired of content chaos across Google Drive, Dropbox, etc.
  
  
• Field reps need mobile-ready and offline content access
  
  

Showpad is like a smarter Dropbox for sales — but built with collaboration, personalization, and tracking in mind.

It’s good if you’re sharing lots of content across teams or with clients and want clear visibility on what’s driving deals.

Just keep in mind: the learning curve for admins is a bit steeper, and it takes some setup to get the most out of the platform. 

But once dialed in, it becomes a daily-use tool for reps and a strategic asset for sales ops.

‍

15. Chili Piper – Best for Routing, Scheduling & Speed-to-Lead Automation

✅ Best for: Automating form-to-meeting workflows and qualifying leads in real-time

Chili Piper is built for revenue teams that want to turn inbound leads into booked meetings—instantly. 

Whether you're routing form submissions, qualifying prospects, or syncing bookings to your CRM, it makes the process seamless. 

But it's not without its quirks, especially on pricing and UX.

What does Chili Piper help you do?

• Auto-qualify leads from web forms
  
  
• Instantly route and schedule meetings with the right rep
  
  
• Book demos via email, chat, review sites, or in-app
  
  
• Integrate deeply with Salesforce, HubSpot, Gmail, and Slack
  
  
• Distribute meetings fairly with advanced round-robin logic
  
  
• Use ChiliCal links for smart one-click scheduling
  
  

 Pros

• Great for cutting down your lead response time
  
  
• Easy integrations with Salesforce, Google, HubSpot, etc.
  
  
• Smart routing and scheduling logic across teams
  
  
• Powerful form + chat handoff workflows
  
  
• Hands-on onboarding & strong CSM support (if you get a good one)
  
  

Cons

• Pricing can jump significantly at renewal without warning
  
  
• Time zone and calendar syncing issues can cause booking headaches

• The UI isn’t the most intuitive, especially for admins
  
  
• Advanced setup requires technical knowledge (HTML/JS, CRM logic)
  
  
• Support response times can be hit or miss
  
  

 Pricing

Chili Piper’s pricing is modular and usage-based, broken into products like:

You can bundle multiple tools for discounts. The platform fee scales with your lead volume.

Note: There’s no discounting—pricing is fixed and published.

Who Should Use It

• SDR/BDR teams are trying to eliminate scheduling bottlenecks
  
  
• Marketing ops teams looking to increase conversion from forms
  
  
• High-velocity sales orgs with complex routing rules
  
  
• GTM teams that want one unified platform for scheduling, chat, and lead distribution
  
  

Chili Piper is like a turbocharged Calendly for teams who care deeply about speed-to-lead, intelligent routing, and CRM integration.

It’s a go-to if you want leads booked and routed within seconds—but expect some quirks around pricing, setup complexity, and occasional support friction. 

If you’re technical or have a savvy RevOps lead, it can deliver major ROI.

‍

16. Pipedrive – Best for Simplicity and Pipeline Visibility

✅ Best for: SMBs that want a clean, user-friendly CRM with powerful sales automation

Alt Text: Pipedrive Homepage

Pipedrive is the CRM that feels like it was actually built for salespeople. 

Its clean UI, customizable pipelines, and drag-and-drop functionality make it easy to stay on top of deals without needing to be a technical expert. 

It’s especially great for smaller teams looking to scale fast with fewer resources.

What does Pipedrive help you do?

• Visualize and manage your full sales pipeline
  
  
• Automate repetitive tasks like follow-ups and status updates
  
  
• Track emails, meetings, and activities with built-in insights
  
  
• Build custom dashboards and reports with AI help
  
  
• Integrate with 500+ tools (Gmail, Slack, Zoom, Calendly, and more)
  
  
• Use add-ons for projects, lead gen, smart docs, and web visitors
  
  

 Pros

• Extremely intuitive, minimal learning curve
  
  
• Great for customizing pipelines and deal stages
  
  
• Easy onboarding, even for non-technical users
  
  
• Solid mobile app for field reps
  
  
• Modular add-ons (so you only pay for what you need)
  
  
• Highly praised support team
  
  

Cons

• Some analytics and automation features are locked behind higher tiers
  
  
• The mobile app lacks some of the desktop features
  
  
• Email formatting and campaign tools could be better
  
  
• Limited marketing capabilities unless you use add-ons
  
  
• Admins may find automation logic tricky at times
  
  

 Pricing (Billed Monthly)

‍

Popular Add-Ons:

• LeadBooster (chatbot + forms): From $39/mo
  
  
• Smart Docs (e-signature, proposals): Free on Pro+, or from $39/mo
  
  
• Campaigns (email marketing): From $16/mo
  
  
• Projects (task management): From $8/mo
  
  
• Web Visitors (B2B IP reveal): From $49/mo
  
  

Free 14-day trial available for all plans—no card required.

Who Should Use It

• SMBs that need a lightweight but powerful CRM
  
  
• Sales teams that want to ditch clunky spreadsheets
  
  
• Agencies or service providers with multiple pipelines
  
  
• Founders and sales leaders who want full visibility without the bloat
  
  
• Teams that value speed, simplicity, and flexibility

Pipedrive is ideal if you’re looking for a CRM that’s refreshingly simple, visual, and built to help you sell, not just manage data.

It might not replace a full-blown marketing automation platform, but for tracking deals, staying organized, and automating follow-ups? 

It nails the job. 

And the modular pricing means you can scale as you grow, without overpaying early on.

‍

17. Salesloft – Best for SDR Cadence Automation at Scale

✅ Best for: SDR teams that want structured outreach with performance analytics baked in

Salesloft is a dedicated sales engagement platform designed to help SDRs, AEs, and managers stay on top of their outreach. 

From automated cadences to built-in call recording and email analytics, Salesloft gives your team everything it needs to hit quota, without burning out.

What Salesloft Helps You Do?

Build and run custom sales cadences (calls, emails, LinkedIn, tasks)

• Track replies, clicks, and opens with reporting built for coaching
  
  
• Log activities directly to Salesforce, Lusha, and Gmail/Outlook
  
  
• Prioritize tasks with the Rhythm tab and AI-powered recommendations
  
  
• Record and analyze calls for talk-time ratios, sentiment, and coaching
  
  
• Sync workflows with tools like Apollo, Zoom, and Sales Navigator
  
  

Pros

• Highly structured outreach system for SDRs and AEs
  
  
• Cadence workflows keep reps focused and on task
  
  
• Strong integration with Salesforce, Chrome, and Gmail
  
  
• Built-in call recording and email tracking
  
  
• Great for team-wide visibility and performance benchmarking
  
  
• Easy to get started, especially for new SDRs
  
  

Cons

• Frequent bugs: slow dialer, stale browser extension, call lags
  
  
• Basic analytics sometimes feel unreliable or inflated
  
  
• Missing advanced email design/editing features
  
  
• Poor customer service and billing support for some users
  
  
• Lacks features like domain rotation and robust LinkedIn integration
  
  
• Tasks and cadences can feel clunky without custom filters
  
  

 Pricing (Custom Quote)

Salesloft does not publish public pricing, but based on reviews and customer quotes.

Salesloft offers custom bundles depending on team size and needs. Most plans require annual contracts.

Who Should Use It

• SDR and BDR teams are doing outbound at scale
  
  
• Sales managers who want visibility into rep performance
  
  
• Mid-market orgs looking to improve meeting conversion
  
  
• Teams already using Salesforce or Lusha heavily
  
  
• Sales orgs looking to enforce process and accountability
  
  

Salesloft is built for process-oriented SDR teams who want everything structured—from cadences to metrics to coaching.

If your team thrives in rhythm and you need something that keeps everyone accountable, Salesloft delivers.

That said, customer support complaints, bugs, and a rigid renewal policy are worth flagging. It’s powerful when everything works, but frustrating when it doesn’t. 

For small teams or those looking for more flexibility, it may not be the best fit.

‍

18. Groove by Clari – Best for Salesforce-First Teams Who Want Email + Forecasting in One Platform

✅ Best for: GTM teams already deep in Salesforce, needing cadences, call recording, and revenue visibility together

Groove (now a part of Clari) is more than a sales engagement platform—it’s part of Clari’s full revenue execution suite. 

It helps sales, marketing, and customer success teams automate email outreach, manage cadences, and update Salesforce without ever leaving Gmail or Outlook. 

The bonus? It connects directly with Clari’s forecasting and AI tooling for a tight end-to-end sales loop.

What Groove by Clari Helps You Do?

• Build multi-step flows and cadences for reps, AMs, and CSMs
  
  
• Sync all activities—calls, emails, calendar—to Salesforce automatically
  
  
• Use Clari Copilot for real-time call transcription, AI notes, and battle cards
  
  
• Forecast pipeline with color-coded cues and trend insights
  
  
• Visualize deal health and account engagement in one unified dashboard
  
  
• Send bulk emails, schedule follow-ups, and review team performance
  
  

Pros

• Seamless Salesforce integration with instant two-way sync
  
  
• Cadence and call tracking for both inbound and outbound outreach
  
  
• Built-in forecasting tools help frontline reps align with leadership
  
  
• Call intelligence (Copilot) gives real-time coaching and insights
  
  
• Supports multi-role workflows (SDR, AE, AM, CSM, Ops)
  
  
• Clean the opportunity grid for easy pipeline updates
  
  

Cons

• UI can feel clunky and buggy—frequent “issue popups” during flows
  
  
• Difficult to manage bounced or exited contacts at scale
  
  
• Can’t always override global rules on cadences (e.g., auto-exits after replies)
  
  
• Forecast fields must be edited in Salesforce, not directly in Clari
  
  
• Desktop app occasionally crashes or lingers post-call
  
  
• Support is improving, but it still lacks ease of access (ticketing over email)
  
  

Pricing (Custom Quote)

Groove by Clari does not publish public pricing, but it offers:

• Bundles available with the Clari platform (forecasting + revenue AI)
  
  
• No extra platform fees for integrations
  
  
• Add-ons include Copilot (call intelligence) and RevDB (data syncing)
  
  

Annual contracts are the norm. Clari bundles Groove into their full revenue platform for larger GTM teams.

Who Should Use It

• Sales teams already using Salesforce as their primary CRM
  
  
• GTM orgs that want outreach + forecasting in one platform
  
  
• Revenue leaders who need visibility across the funnel
  
  
• CSMs and AMs managing accounts with call + email tracking
  
  
• Sales Ops teams looking for detailed pipeline inspection
  
  

Groove by Clari blends traditional sales engagement (email, flows, task automation) with deep forecasting and analytics. 

It’s perfect for Salesforce-centric teams who want everything—from cadences to pipeline trends—inside one platform.

That said, the UI/UX isn’t perfect, and support still lags behind leading competitors like Outreach. 

Still, if you want forecasting, flows, and insights under one roof, Groove delivers.

‍

19. Reply.io – Best for Multichannel Sales Outreach (Email + LinkedIn + SMS)

✅ Best for: SDR teams juggling LinkedIn, email, SMS, and cold calls in one place

Reply.io isn’t just another email sequencer. 

Reply.io is a full-blown sales engagement platform that helps you automate and personalize outbound outreach across multiple channels—LinkedIn, email, SMS, and even voice. 

If you’re spending hours switching tabs between tools to follow up with leads, Reply ties everything into one dashboard.

It’s ideal for sales teams who already have lead lists and want to run follow-ups at scale without losing that personal touch.

What does Reply.io help you do?

• Build multichannel cadences with emails, calls, SMS, and LinkedIn steps
  
  
• Automate follow-ups based on opens, clicks, replies, and bounce rules
  
  
• Connect with CRMs like Salesforce, HubSpot, and Pipedrive for seamless sync
  
  
• Run A/B tests to optimize outreach copy and cadence structure
  
  
• Use AI features to generate cold emails and personalize messaging
  
  
• Analyze performance across reps and campaigns with built-in reporting
  
  

Pros

• Handles email, LinkedIn, SMS, and voice in one tool
  
  
• Automated cadences save reps hours of manual work
  
  
• CRM integrations work reliably (Salesforce, HubSpot, etc.)
  
  
• A/B testing and reporting are baked into every campaign
  
  
• AI email writing tools are available as add-ons
  
  
• Great for outbound SDR and agency workflows
  
  

Cons

• LinkedIn automation may risk account blocks if not carefully throttled
  
  
• UI feels cluttered and has a learning curve for beginners
  
  
• Customer support can be slow to respond during busy periods
  
  
• Some users report bugs in campaign scheduling and sync
  
  
• Compliance risks depend on how automation is set up (especially for LinkedIn)
  
  

 Pricing (Starts at $59/month)

Note: Advanced features like LinkedIn steps and calling are add-ons. You’ll likely spend more if you want the full multichannel suite.

 Who Should Use It

• SDR teams running outbound campaigns at scale
  
  
• Agencies managing outreach for multiple clients
  
  
• Teams using Sales Navigator but needing email/SMS follow-up
  
  
• Sales leaders who want sequence analytics and A/B testing
  
  
• RevOps is looking to centralize engagement under one roof
  
  

Reply.io is not perfect: the UI can feel clunky, setup takes time, and support isn’t the fastest. 

But for teams focused on high-volume outbound and multichannel personalization, it’s a solid pick.

If you already know your leads and just need to reach more of them faster, Reply.io is built to help you do that, without the copy-paste burnout.

‍

How To Choose the Right Sales Productivity Tool for Your Team?

Not sure which tool to pick? Don’t worry—it all comes down to what your team looks like and what you’re trying to fix.

Here’s how to make the right call without overthinking it:

👥 How Big Is Your Team?

• Just you or a small team?
  ‍
  Use simple, all-in-one tools like Salesforge, Mixmax, or HubSpot Sales Hub. These are easy to use and don’t cost much.
  
  
• Growing team with a few reps?
  ‍
  Tools like Reply.io, Apollo, or Salesloft help you send more messages and keep track of everything in one place.
  
  
• Large sales team or company?
  ‍
  Go with something powerful like Salesforce, Clari, or ZoomInfo. They’re great for managing big teams and tracking revenue.
  
  

⛔️ What’s Slowing You Down Right Now?

• Not booking enough meetings?
  ‍
  Try Calendly, Chili Piper, or let Agent Frank (Salesforge) do it for you.
  
  
• Too much manual follow-up?
  ‍
  Use tools like Reply.io or Outreach to automate it all.
  
  
• No idea what your team is doing?
  ‍
  Tools like Gong, Groove, and Salesloft give you full visibility into calls, emails, and tasks.
  
  

💰 What’s Your Budget?

• Tight budget?
  ‍
  Start with free or low-cost tools like Mixmax, Lavender, or the basic HubSpot plan.
  
  
• Ready to invest?
  ‍
  Go for Salesforge or Apollo—you’ll get way more done for the price.
  
  
• Enterprise-level budget?
  ‍
  Tools like ZoomInfo, Salesforce, or Clari offer everything at scale (but expect higher pricing).
  
  

⚙️ Want Full Control or Full Automation?

• Prefer to do things manually with a personal touch?
  ‍
  Go with Lavender, Mixmax, or Pipedrive.
  
  
• Want the tool to handle it all?
  ‍
  Use Salesforge, Reply.io, or Outreach—they’ll save you hours every day.
  
  

🔌 What Tools Are You Already Using?

• Using Salesforce?
  ‍
  Try Groove by Clari, Salesloft, or UserGems—they work perfectly with it.
  
  
• Use Gmail or Outlook?
  ‍
  Tools like Mixmax, Calendly, and Reply.io plug right in and work without hassle.
  
  

If you don’t want to juggle 5–6 tools, just start with Salesforge.

It helps you find leads, write emails, send them, follow up, and book meetings—all from one dashboard.

Try it free today—no setup headaches, no long contracts.

Whether you're a solo founder or managing a full SDR team, Salesforge gives you everything you need to scale fast and close more.

👉 Start your free trial here or check out how Agent Frank can run your outbound while you sleep.

‍

FAQs About Sales Productivity Tools

What is the #1 sales productivity tool?

There’s no single best tool for everyone. 

But if you’re looking for something that helps with everything—finding leads, writing emails, follow-ups, and booking meetings—Salesforge is one of the most complete options out there.

‍

How many tools should a sales team use?

Most teams do best with just one to three tools. Using too many tools creates confusion and wastes time. 

That’s why all-in-one platforms like Salesforge are helpful—they reduce the need for extra tools.

‍

What’s the difference between CRM and sales productivity tools?

A CRM helps you store contact and deal information.

A sales productivity tool helps you take action, like sending emails, making calls, or automating follow-ups.

Think of CRM as your digital notebook, and productivity tools as your action center.

‍

Are all-in-one tools better than separate tools?

For most teams, yes. All-in-one tools are easier to manage, cost less, and save time. 

Instead of switching between five apps, you get one tool that handles everything in one place. Salesforge is a good example of this.

‍

How do I know if a tool is worth paying for?

Ask yourself three questions:

1. Is it saving my team time?
   
   
2. Are we booking more meetings or closing more deals?
   
   
3. Is it easier than what we were using before?
   ‍
   If you say yes to two or more, it’s probably worth it.